Harvest Fair Update

We had a fantastic meeting, Wednesday 18th, to coordinate many of the great ideas that locals have had to make this a wonderful sharing event.

We hope to make this an annual fair and the level of success will be determined by how much people help make this one great.

We are looking for people to be involved as much as possible. Many small roles need doing – including the following:

• Stall coordination for preserves, jumble / garage sale.
• Coordinator for exhibition arts stall (all age groups), with prizes.
• Raffle coordinator
• Workshop coordinator (Tas Aboriginal shell jewellery? Shingle Splitting? Wildfire prevention and defence? Circus skills?)
• Help with letterboxing
• Transport / parking manager

Please contact Amanda if you can donate/sale/exhibit re any of these stalls.

We have achieved so much already regarding Harvest Fair, including involvement with Tas Fires Service, Council, Harvest Seed company, various stalls, craft, garden, cake stall coordinators, first aid, bushcare.

For more information please see attached minutes (below) and please do come to any of weekly meetings / morning tea at Amanda’s @ 144 Waterworks Rd.

Waterworks Harvest Fair
Minutes of meeting 18th feb 2009

Present: Janine Brookes, Sam Starke, Glenda Hoskins, Amanda Sully & (Chris Harries by Phone)

• Welcome to Country
This is very important to us. Amanda has asked Rodney if he can do this and he is also asking for Tasmanian Traditional owners to do shell necklace workshops

• Promotions/ Flier/ letterboxing

• General acceptance of concept as outlined in Council Application (see attached)

• A5 Draft Flier thanks to Julia looks good but text needs work to ensure people are as involved as possible bringing produce, art etc whilst also still get wider community coming also. Decided a “Waterworks Harvest Fair COMING & PREPARATION” leaflet needs to be done to 50 targeted locals to encourage involvement and ensure enough produce etc.

• Tasks:

Glenda, Chris and I to work on detailed leaflet having it letter boxed by end of Feb.

Chris & Amanda to update website and detail stalls that need support:
- Crafts/quilts/ knitting/ sewing/embroidery (Contact Sharon Baird
- Fresh gardening produce & seedlings (stootrish@gmail.com)
- Gardening preserves/jams/ chutneys etc
- Cake/ baking stall (contact Janine Brooks)
- Jumble Sale (Janine checking if Smith family can pick up remains)
- Kids Activities: apple bobbing, wheelbarrow rides, sack & egg & spoon races, broad bean jar guessing game (need coordinator)
- Chris, Sam, Julia, Glenda and I to finalise general flier with Glenda & Janine in charge of letterboxing of approx. 500 fliers between 14-20 March to following streets/areas:
Waterworks Rd, Romilly St & small streets behind up hill, Ridgeway, Dynnyrne Rd, Lynton Ave, Turnip Fields, South & West Hobart Sustainability groups, Summerleas Rd, Princes St School newsletter, South Hobart School newsletter

- Parking & minibus

- Big discussion re logistics. Have very good quote from Stacey at Belbin’s Bus Services for $250 for ½ day from 1.30-5.30pm. She can help with finalizing route re safety etc but we thought bus should go up to Ridgeway, Waterworks Rd, Princes St School, Lynton Ave & Rommily St and back in circuit.
Tasks: Amanda, Chris and Glenda to finalise route with Stacey and see if Waterworks group wish to pay $250 for this.

Council’s Requirements
HCC have approved the event but want several things including:
Event insurance up to $10m
Event Plan
Fair Site plan
Parking plan
Any Banners/ signs to be approved by them
Maintenance of emergency access
Review of event written

Tasks:
Amanda responsible for providing above and will ask Chris to check all I do. Following up getting insurance through Sustainable Living Tasmania.

Stalls Proposed
(N.B. Stalls are for sale items and also exhibition & or exchange.)
Several groups etc have been asked to do stalls including:
• Peddle Power Smoothie Maker (Georgie)
• Tasmania Fire Service
• Crafts Stall (Sharron)
• Arts Stall – pottery, painting, musical instruments, writing etc
• Cake Stall (Janine)
• Fresh produce Stall (Waterworks Gardening Group)
• Preserves produce Stall (Waterworks Gardening Group)
• Harvest Seeds Stall (Sam Bailey & Claire Konkes)
• Book Stall (Elizabeth & Trish at Green Shop)
• Sustainable Living Tasmania
• Waterworks Sustainability Group (Chris)
• South & West Hobart Sustainability Groups
• Waterworks Bushcare (ask Dave Graddon)

Tasks:
We need 15 – 20 trestle tables provided and delivered to sites. Janine checking with princes St School and I can ask Battery Point Hall. Any one able to donate trailer and transport tables for us??

Workshops proposed
These include:
• Shingle splitting (Graham Green & john)
• Circus Skills (Sam to ask circus people)
• Shell Necklace making
• Spinning and Looms (Dorka to ask the ladies)
• Fire prevention TFS

Tasks
Need to find coordinator of this. Sharron and Rod have kindly donated 7 m2 small marquee for afternoon.

Extra activities
These include:
• Live music (sona to ask Cary and Gary Risollo)
• Singing (Trish to ask her choir)
• Dancing (Sam to ask her group
• First Aid (Janine to ask DJ)

HELP NEEDED
If there is anyone out there who would like to help PLEASE ring and come and see me ASAP to see what you might be able to help with as there is much to do!

Amanda Sully
Mob: 0427 057 090